SCAN DOCUMENTS
We scan and digitize your documents. Archives, folders, contracts, personnel files, or other records: we are experts in handling all document structures and formats.
Why have documents scanned?
Your advantages at a glance:
Quick access to important documents
Less space required and lower archiving costs
More efficient processes within the team
Documents stored centrally and in a traceable manner
Ideal for accounting, projects and internal processes
Digitizing documents today creates clarity and order.
Instead of folders, filing systems and long search times, you benefit from
a clean, structured digital archive. Additionally, they gain
They save valuable office space, reduce paper consumption and
They increase data security.
Digitizing documents means making information usable.
Scanning documents is the first step. The real added value comes when content can later be quickly found and processed further.
OCR text recognition makes content searchable, allowing you to access contracts, plans, or personnel files at any time.
Cloud storage enables constant and mobile availability.
OCR text recognition
Content is searchable and processable
Indexing
Flexible provisioning of document types or dedicated indexes as needed
Structure & Filing
Provision of the digital copies for an optimal filing structure or customized import into your desired end system
Quality control
Improved readability and completeness through careful
Test
Which documents can be scanned?
DuMo digitizes all types of paper documents – from individual documents to entire archives. It doesn't matter whether they are files, contracts, invoices, or entire folders.
Technical plans, books, personnel files or personnel dossiers can also be scanned and digitized.
Personal file
Agreements, correspondence and legal documents
Invoices & Receipts
Delivery notes, receipts and accounting documents
Contracts & Correspondence
Agreements, letters and legal documents
Project files & plans
Technical documents, drawings and
Project documentation
Mixed collections
Folders, loose sheets and heterogeneous document collections
Construction file, general records:
Flexible support for diverse file formats
This is how document scanning works at DuMo
To ensure that digitization is fast, clean, and transparent, we work with a clear process. Every step is designed to create order and guarantee data quality.
Logistics DuMo
Logistics DuMo
AVOR
Scanning
Software preparation
Picture-
editing
Delivery note reconciliation
Data-
provision
From pickup to secure handover, our experts will guide you through every step of the digitization process.
Handover or collection of the documents
You hand over the documents to us as a single unit. If needed, we can also arrange for collection. Together, we'll determine the desired structure – for example, by year, file, or topic. Even large archives or folders can be handled without any problems. The documents will be transported securely and prepared for digitization.
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Preparation and sorting
Upon request, we can prepare your documents for you: sorting according to specifications, removing staples, and checking the filing format. We ensure that contracts, invoices, personnel files, and plans are correctly filed. This meticulous preparation makes scanning more efficient and prevents errors.
The documents are digitized in high quality. We use modern scanners and professional software that can quickly process even large quantities of paper documents. Different formats, colors, or rolls pose no problem. This results in digital files that are available at any time.
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Scan in professional quality
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Optical Character Recognition (OCR) makes content such as invoices, contracts, and personnel files directly searchable. Additionally, indexing is performed by topic, project, or department. Consistent file names and clear filing structures ensure you always have access to your data. Cloud storage is also possible.
OCR and structured filing
Quality control and handover
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Finally, we check the results for readability and completeness. Our experts carefully review the files to ensure no content is missing and the quality meets the highest standards. You will receive the documents back as a PDF file or in other formats you require.
Digitizing documents often involves confidential information. That's why DuMo prioritizes secure and controlled processing. Data security is crucial, especially for personnel files, contracts, and confidential project documents. Our experts ensure that documents remain protected throughout the entire digitization process – from collection and scanning to storage.
Our safety guarantee
Careful and structured handling of confidential documents
Clearly regulated processes and unambiguously defined responsibilities
Information security according to ISO 27001:2022
Consistent quality and transparent, traceable processes
This allows you to have documents digitized without compromising confidentiality and security.
Secure handling of sensitive documents
Who is document scanning suitable for?
Digitization is suitable for anyone who wants to make their work processes more efficient and improve access to important documents. Scanning offers significant advantages, especially in offices with high paper consumption or complex filing systems.
SMEs & Companies
With internal archive holdings and complex filing structures
Trust & Accounting
For structured filing of invoices, receipts and annual financial statements
Administrations & Municipalities
Modern digital archiving as a cost-efficient alternative
Law firms & service providers
Manage confidential files securely and access them at any time.
Project teams
Transparent documentation for ongoing and completed projects
Have your documents digitized – request a free, no-obligation quote now.
Ready for digital transformation?
Do you want to digitize your documents and finally get organized? We would be happy to advise you personally and find the right solution together – from a small dossier to your entire archive.
Our experts will guide you step by step through the digitization process, from collection and scanning to secure storage. We utilize modern technologies such as OCR text recognition, indexing, and structured filing systems.
Frequently asked questions about scanning and digitization
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What is the difference between a simple scan and digitization with OCR?
A simple scan produces an image of the page – the text cannot be searched or edited. With OCR (Optical Character Recognition), content becomes machine-readable: contracts, invoices, or files can then be directly searched, imported into systems, and further processed.
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How many documents can DuMo digitize per order?
DuMo processes both individual files and complete company archives with millions of pages. There is no limit. All projects are handled in a structured process with clear quality control and scaled as needed.
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Can DuMo pick up documents directly, or do I have to bring them myself?
Both options are possible. DuMo can arrange for collection directly from your location using its own logistics. Alternatively, you can send documents by mail or hand them over in person. The transport route will be planned together to ensure your documents arrive safely.
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In what formats will I receive my digitized documents back?
DuMo delivers searchable PDF files by default. Upon request, we can also provide the documents in other formats such as TIFF, PDF/A, or other common output formats. Delivery is flexible and can be done via download, cloud storage, or USB drive.
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How is the security of my confidential documents guaranteed during digitization?
DuMo processes all documents according to ISO 27001:2022 with clearly defined processes, unambiguous responsibilities, and complete traceability. Confidential files such as personnel documents or contracts are handled securely from receipt to handover.
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